For many types of jobs, traveling for work is the norm. Whether they are flying to a conference, driving to visit an out-of-state customer, or taking a cab to a local trade show, your employees face potential risks when they travel. Share these tips with employees to help keep them safe while they are away.
Preparing for Your Trip:
- Research your destination so you are familiar with weather conditions; directions to hotels, offices, and restaurants; and modes of transportation.
- Select a hotel in a safe location with adequate security, including 24-hour controlled access and room entry via a secured corridor.
- Provide your office with information on the trip and establish a process for checking in and staying in touch (e.g., how often, via email or phone).
- Keep important contact information in writing and readily available in the event your cellphone, tablet, or computer is lost or stolen.
- Carry a fully charged cellphone and external charger, when possible.
When Traveling by Car:
- Use only marked and/or licensed taxis, limos, etc. Check company driver identification and use only reputable, licensed companies.
- Pay your fare after arriving at your destination and while you are still in the vehicle.
- When renting a car, become familiar with its safety features (e.g., lights, wipers, horn, and mirrors) before driving. Confirm the vehicle is in good working condition and not low on fuel.
- Use maps or GPS when traveling to unfamiliar destinations.
- Check weather conditions before the trip and only drive if safe to do so. If driving in cold or snowy conditions, carry extra windshield fluid and an ice scraper.
- Drive with doors locked and stay on main streets.
- Keep valuable items hidden inside the car and away from public view.
- Park only in well-lit and well-traveled areas.
- When parking in lots or garages, park in a well-lit area close to the exit. Avoid using elevators and stairways, if possible.
- When approaching your parked vehicle, scan behind, in front of, under, and inside it before entering.
- Avoid parking next to large trucks or vans.
When Traveling by Foot:
- Always carry a cell phone and remain alert to your surroundings.
- Walk in the center of the sidewalk and avoid walking in dark locations or in areas where your view is obstructed.
- Obey traffic signals and use crosswalks when crossing streets.
- Do not walk alone at night.
- If you are followed or harassed, stay on well-lit streets and walk to a busy place to request help. Do not confront the other individual or group.
- Do not stop to give directions to drivers.
While at Your Hotel:
- Check your room door look, including deadbolt, for proper operation. If it is not working properly, ask to have it repaired or to be moved to another room.
- Ensure your door securely closes and locks each time you enter or exit the room.
- Keep the room door, windows, and patio doors locked at all times.
- Request new key coding if you lose your keycard.
- Meet visitors in the lobby and do not allow strangers into your room.
- Read fire safety and evacuation instructions in your hotel and room and be mindful of the closest fire exit (as well as an alternative exit).
- Keep your room number private and do not announce it in public places.
- Store any valuables in your room’s safe.
- Stay with your luggage and belongings when checking in and out.
- Enter and exit the hotel only through well-lit, main entrances.