Safety Tips for Employees Traveling for Work

For many types of jobs, traveling for work is the norm. Whether they are flying to a conference, driving to visit an out-of-state customer, or taking a cab to a local trade show, your employees face potential risks when they travel. Share these tips with employees to help keep them safe while they are away.

Preparing for Your Trip:

  • Research your destination so you are familiar with weather conditions; directions to hotels, offices, and restaurants; and modes of transportation.
  • Select a hotel in a safe location with adequate security, including 24-hour controlled access and room entry via a secured corridor.
  • Provide your office with information on the trip and establish a process for checking in and staying in touch (e.g., how often, via email or phone).
  • Keep important contact information in writing and readily available in the event your cellphone, tablet, or computer is lost or stolen.
  • Carry a fully charged cellphone and external charger, when possible.

When Traveling by Car:

  • Use only marked and/or licensed taxis, limos, etc. Check company driver identification and use only reputable, licensed companies.
  • Pay your fare after arriving at your destination and while you are still in the vehicle.
  • When renting a car, become familiar with its safety features (e.g., lights, wipers, horn, and mirrors) before driving. Confirm the vehicle is in good working condition and not low on fuel.
  • Use maps or GPS when traveling to unfamiliar destinations.
  • Check weather conditions before the trip and only drive if safe to do so. If driving in cold or snowy conditions, carry extra windshield fluid and an ice scraper.
  • Drive with doors locked and stay on main streets.
  • Keep valuable items hidden inside the car and away from public view.
  • Park only in well-lit and well-traveled areas.
  • When parking in lots or garages, park in a well-lit area close to the exit. Avoid using elevators and stairways, if possible.
  • When approaching your parked vehicle, scan behind, in front of, under, and inside it before entering.
  • Avoid parking next to large trucks or vans.

When Traveling by Foot:

  • Always carry a cell phone and remain alert to your surroundings.
  • Walk in the center of the sidewalk and avoid walking in dark locations or in areas where your view is obstructed.
  • Obey traffic signals and use crosswalks when crossing streets.
  • Do not walk alone at night.
  • If you are followed or harassed, stay on well-lit streets and walk to a busy place to request help. Do not confront the other individual or group.
  • Do not stop to give directions to drivers.

While at Your Hotel:

  • Check your room door look, including deadbolt, for proper operation. If it is not working properly, ask to have it repaired or to be moved to another room.
  • Ensure your door securely closes and locks each time you enter or exit the room.
  • Keep the room door, windows, and patio doors locked at all times.
  • Request new key coding if you lose your keycard.
  • Meet visitors in the lobby and do not allow strangers into your room.
  • Read fire safety and evacuation instructions in your hotel and room and be mindful of the closest fire exit (as well as an alternative exit).
  • Keep your room number private and do not announce it in public places.
  • Store any valuables in your room’s safe.
  • Stay with your luggage and belongings when checking in and out.
  • Enter and exit the hotel only through well-lit, main entrances.

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The illustrations, instructions, and principles in this material are general in scope and, to the best of our knowledge, current at the time of publication. No attempt has been made to interpret any referenced codes, standards, or regulations nor to identify all potential risks or requirements.